C. H. Booth Library Minutes
Regular Board of Trustees Meeting
March 8, 2011
Present:, Dan Cruson, Tom D’Agostino, John Godin,
Colleen Honan, Martin Margulies, Bill McCarthy, Jennifer Reilly,
Martha Robilotti, Moira Rodgers, Michelle Rosenthal, Paul Sirois, Peter Stern, Janet Woycik, and John Trentacosta.
Absent: Robert Cox, Carolyn Faxon, Mary Kelley, Bill Lavery, Nancy Reidy,
Meeting called to order at 7:00 pm
Consideration of Minutes: The minutes of the January meeting were
unanimously accepted. John Trentacosta moved to accept, Dan Cruson seconded.
Public Participation: None
President’s Announcements: Martha Robilotti, board president, discussed the budget process in regards to the Library’s budget.
Mrs. Robilotti asked for a volunteer from the Board to serve on the Friends of the Library’s Vision Award Committee. Colleen Honan volunteered.
Treasurer’s Report: Bill McCarthy, board treasurer, commented on the budget process and the library’s proposed budget.
Mr. McCarthy presented the statement of Income and Expense with explanations regarding variances to budget.
The Statement of Revenue and Disbursement of Funds Provided by the Friends of the Library was presented was presented by Mr. McCarthy, and a request for a Final Disbursement from the Friends was discussed.
A motion to request the final disbursement of funds from the Friends of the Library was made by Bill McCarthy.
Martin Margulies seconded with unanimous approval.
Turkey Trot funds, excepting seed money for the 2011 race will be transferred to the main operating account.
Report of the Library Director: Janet Woycik’s report was distributed by email.
There were no questions.
Mrs. Woycik reported that a system conversion will take place Memorial Day weekend. Open Source will be replacing the current system. Staff training will be necessary. The Board will consider the possibility of altering the Memorial Day Weekend hours pending the distribution of a training schedule for staff.
United Way will kick off their book giveaway program at the Library on May 15th.
A new sign for the Library will be ready this spring.
Committee Reports:
Policies and Personnel: No report
Fund Raising: John Godin reported on the success of the Library’s fundraising letter. Contributions are up compared to last year.
A grant from GE is being considered.
Planning for the 2011 Turkey Trot has begun. A volunteer to recruit and organize the 85 volunteers necessary for the event is being sought.
Building, Grounds, and Interior: Tom D’Agostino discussed roofing materials. The south side of the building needs repairs as soon as weather permits. In addition, the interior of the Library, particularly the staff room, needs work. Final quotes for previously voted repairs plus shingle replacement will be requested before the next meeting.
Moira Rodgers moved to allow the Executive Committee to approve repairs to be made before the next Board meeting . Michelle Rosenthal seconded. Approval was unanimous.
Long Range Planning: No report
Friends of the Library Liaison: Peter Stern reported that the next book collection date is May 15th.
Art Liaison: Michelle Rosenthal reported that upcoming exhibits include Candlewood Photography and SCAN.
Historical Liaison: Dan Cruson reported on current exhibits.
Nominating Committee: No report
Old Business: None
New Business : None
Meeting adjourned at 7:50 pm.
Respectfully submitted,
Jennifer Reilly, Secretary
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